Presentation Guidelines

Speakers may keep the following points in consideration for an effective presentation.

General Guidelines

  1. The abstract must address scientific questions, report clinical observations, or contain primary scientific data.

  2. All submitted abstracts must comply with the guiding principles for experimental procedures found in the Declaration of Helsinki of the World Medical Association.

  3. Abstracts should be written in clear and concise English. We encourage non-English-speaking authors to have their abstracts checked by a native English speaker prior to submission.

  4. It is assumed that the presenting author will have adequate command of English to present and respond to questions. Otherwise, authors should choose a poster as their preference.

  5. All abstract submissions must be made electronically through our online abstract submission system. The abstracts should not exceed 350 words & should be written in the English language including paper title, naming the principle author with complete contact details (organization, mailing address, email, phone, fax and coauthors).

Oral Presentation

PowerPoint is designed to help you organize your thoughts into a presentation – one thought per slide. It is important to remember that your PowerPoint presentation will be seen in a large room. If you look at it this way, it will help you to break your presentation down into concise elements that will fit into six lines on one slide. Below are some basic guidelines that will help you to use PowerPoint more effectively.

The standard guideline is to have no more than six lines of text and the headline on each slide. This should allow you to use a font size of 32 pt. - 36 pt. Text should be in a single font style and size – generally a sans serif font, such as Arial, is good. You should only use fonts that are available in Windows; otherwise they may not be supported by the computers at the conference.

Do not use special fonts, which are not part of the standard PowerPoint package, as this will cause problems while uploading your file.

Generally, a dark background with light text is recommended. A white background may generate a very strong light on the screen and in that light, even a bold black text, will almost disappear. If, however, you choose to use a white background, make sure the text color has a good contrast and doesn't distract your audience.

The layout of the slides should be simple and uncluttered. If you wish, there can be a single title line, and/or a small graphic of some sort. Otherwise, the slide area should be available for your text. Do not extend your text area to the very edges of the slide. Please use 4:3 as the presentation format.

Each bullet should start with a bullet point and have eight words or less. Avoid using periods, ALL CAPS, paragraphs. It is better to just use brief and concise phrases instead of complete sentences

As a general rule, you should not use animations to build your slides. Instead, have all the bullets or other information on your slide appear at the same time.

Transition between slides should be the same for all slides – dissolves, wipes, or box-outs are all quite effective. Avoid the more elaborate transitions – they simply distract from your message.

Picture files can be very large and files of excessive size can affect the performance of your computer and the proper running of your presentation. We recommend the use of .JPG (JPEG Files Interchange Format) files when inserting pictures. Try to keep the pictures as small as possible (less than 100kB is recommended). Insert pictures as embedded objects, not as linked files.

Charts and graphs are often imported from a print source or a web page, and are far too detailed for a live presentation environment. Charts and graphs should be made specifically for that presentation and should follow the same guidelines provided above – with clarity and visibility being the primary considerations to Layout and Size.

There is no size limit for presentations uploaded on-site at the Speaker Centre (it is however recommended that presentations do not exceed 500 MB).

For on-site, upload at the Speaker Centre the presentation has to be saved on a USB memory stick (which is preferred) or an external hard disk.

To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.) to name your presentation or movie files.

ACSTM 2019 PowerPoint template
An ACSTM 2019 PowerPoint template, that fulfil the recommendations given in this document, is available for download at the conference website. Using this template is not mandatory.

Download PPT's Template

Poster Presentation

ACSTM 2019 welcomes e-Poster registration for students as well as researchers and professors from all around Asia.

e-Poster Preparative Instructions

In order to efficiently communicate the results of your research, you are kindly requested to devote considerable effort in the design of your e-poster. Please pay attention to details by carefully following the instructions outlined below:


  1. Make your title short to summarize the message of the research.
  2. Do not include references unless it is imperative.


  1. Use just one or two colors on a plain colored background.
  2. Put the conclusions in a prominent panel (preferably at the bottom of the poster).


  1. e- Poster text must be readable from 2 meters (with possible exception of references) and the title from 4-5 meters.
  2. Mostly to avoid capital letters except at the beginning of sentences and proper nouns.
  3. Use a black sans serif font, e.g. Arial or Gill Sans throughout.
  4. Use a bolder, larger typeface for the main titles and headings. It can be effective to use a different typeface for headings and subheadings.
  5. To emphasize body text, use a bold or italic font.
  6. Check the draft of your poster very carefully to ensure that there are no typographical or style errors.

All the e-Posters must be on display throughout the day. E-Poster presenters should refer to the list of e-poster presentations in the program for their display screen number. E-Poster presenters are requested to be present at their designated e-poster screen(s) during breaks and e-poster sessions to answer questions.


  1. Abstracts received before the abstract submission deadline will only be considered for poster presentations and selective oral presentations. All the abstracts accepted by the Expert Reviewing Committee of ACSTM will be included in ACSTM proceeding, which will be distributed to all the conference attendees.

  2. Any abstract submitted after expiry of submission deadline will only be eligible for poster presentations. Moreover, we can allow only one Oral and one poster presentation per presenting author.

  3. All the Submitted abstracts will be reviewed by the Expert Reviewing Committee of ACSTM to ensure the quality and scope of submitted abstract with the relevant tracks for Oral/Poster Presentations. Only a few number of selected abstract will be allowed for Oral presentations.

  4. After the acceptance of abstract, at least one author is must to register for presenting research findings at the conference.

  5. Successful submission of abstracts will be acknowledged via an electronic receipt including an abstract reference number, which should be quoted in all correspondence.

  6. In case of not being acknowledged after submission of abstract, or you need to modify your submitted abstract, please do not resubmit your abstract as this will lead to duplication. You may contact the (Conference Content Manager) regarding your revision, modification or queries. Don't forget to mention your reference number of articles if you have assigned already.

  7. Accepted abstracts or ACSTM proceeding will not be published and authors do reserve the rights to publish their work elsewhere.

Deadlines to meet

Early Bird Registration
July 30th, 2018

Last date for accommodation Request
January 15, 2019

Abstract Submission & Registration Deadline (Presenters)
January 15, 2019

Last date of article submission for conference proceeding
January 01, 2019

Registration Deadline (Listener/Participants)
January 15, 2019

Conference Dates
February 12-14, 2019

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